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General Questions

When and where is this year's convention?
The 2018 National PTA Convention & Expo will be Thursday, June 21 to Sunday, June 24 in New Orleans.

Who should attend convention?
We encourage PTA members, nonmembers, education professionals, community leaders, and others interested in the education and well-being of children to register.  Over 1,500 of the nation's most influential educational leaders, parents and experts will be at convention.

Where are the host hotels?

Embassy Suites
Convention Center Boulevard 
New Orleans, LA 70130

Hilton Garden Inn
1001 South Peters Street
New Orleans, LA 70130

Omni Riverfront 
701 Convention Center Boulevard
New Orleans, LA 70130

Hyatt Place 
Convention Center Boulevard 
New Orleans, LA 70130

Hampton Inn and Suites
1201 Convention Boulevard 
New Orleans, LA 70130

What is the schedule for convention?
View the agenda. The schedule is tentative and is subject to change.

What dates should I book my travel to ensure that I won’t miss any of the Convention? 
Plan to arrive Wednesday night and you can experience it all! Convention activities start Thursday, June 21 at 8:00 a.m. and conclude by 11:15 a.m. Sunday, June 24 after the closing general meeting.

What can I expect if I attend convention?
At the 2018 National PTA Convention & Expo, you will:

  • Get engaging ideas to use at school and at home.
  • Be inspired by speakers with innovating strategies for success.
  • Learn engaging solutions to challenge PTAs face every day.
  • Enjoy captivating performances at our awards ceremony.
  • Network with the best in the industry through meetups and other sessions.

Are there any special activities or events that I will be able to participate in while at the convention? 
There are several events and special activities that you may choose to participate in during convention. Please note that some of the ticketed events are an additional charge. Your registration fee entitles you entrance into:

  • General Meetings
  • Workshops
  • Expo Hall
  • Coaching Sessions

All of the events that require additional fees are included on your registration form. For these events, tickets are limited in quantity and it is required that you purchase these tickets in advance of your arrival in New Orleans. Tickets for special events will not be sold onsite at convention.

Endowment Luncheon
Friday, June 22, 11:30 a.m. - 12:45 p.m. 
Tickets: $45 each

National PTA Awards and Reflections Celebration Dinner
Saturday, June 23, 6:30 p.m. - 9:00 p.m. 
Tickets Prices:
$100 Reserved Seating 
$65 Non-Reserved Seating
$45 Kids meal available for children 18 years and under

Diversity and Inclusion Breakfast
Sunday, June 24, 7:30 a.m. - 9:00 a.m. 
Tickets: $35 each

I am a first-time convention attendee, what can I expect?
Whether you are looking for ways to diversify your PTA’s leadership, increase interest in local PTA events, find no-hassle fundraising ideas or increase and diversify your membership and volunteer leaders, the 2018 National PTA Convention & Expo has opportunities for you to discover it all.

Will I have any free time during the convention to explore the city?
We built the schedule so that most evenings are on your own to explore New Orleans. 

New Orleans is a great destination, loaded with live entertainment, great food and shopping. View all things to do in New Orleans

Will there be daycare offered at convention?
PTA does not provide daycare services at convention. Please contact the hotel to inquire about babysitting and children’s program services.

Who are the Keynote Speakers at this year’s convention?
View Convention Speakers (coming soon) section for the list of speakers for convention.

What happens at the general meetings?
General meetings are where delegates help National PTA conduct the business of the association. There will be five general meetings held during the convention week. All convention delegates attend these general meetings to vote on national resolutions, bylaws and the election of the association’s officers, and board members. Special guest speakers, national announcements and award presentations also make these sessions memorable.

Voting Credentials Questions

Why Electronic Voting?
Electronic voting streamlines and simplifies the voting process.

If you are selected as a delegate from your state or National PTA, you will be able to vote at convention. You will be issued two items when you check in at registration: a keypad card and a voting card. You will exchange the keypad card for a keypad electronic device as you enter general sessions and you will be provided instructions on keypad usage during the meetings... The other card—the voting card—will be used for some simple votes at the discretion of the presiding officer. Remember to have both cards with you as you enter general meetings.

What is a “delegate”?
National PTA Bylaws define the voting body.  While anyone can attend and enjoy the 2018 National PTA Convention & Expo, only delegates have the ability to vote during business sessions and elections. Some delegates are named directly from National PTA by virtue of their position in the National PTA governance structure. However, most delegates are named by state PTAs in accordance with state PTA bylaws and policies. You must be a PTA member to be named a delegate. Members who are interested in becoming a delegate should contact their state PTA office to inquire about receiving voting credentials.

How many delegates are allowed from each state?
The number of voting delegates is based on state membership and delegates are selected in accordance with the bylaws of each state PTA. Contact your state PTA office to inquire about receiving delegate status.

How do I get my voting credential card?
National PTA does not use credential cards. If you have been named as a delegate, you will be told that as you check in at registration and credentialing staff will provide you the materials you need to vote.  If you have not been named as a delegate prior to arrival at convention, credentialing staff will explain the process for gaining delegate status onsite. Please be sure to carry your PTA membership card to identify you as a member.

I joined PTA as a National Supporting Member, can I receive voting credentials?
National Supporting members may not be credentialed. If you would like the opportunity to be selected as a delegate, you would need to join a local or state PTA.

Exhibit Questions

What can I expect when attending the Expo at this year’s convention?
You’ll be able to explore more than 120 exhibits from companies and nonprofit organizations providing products and services for PTAs and schools. Find the latest information and ideas on child and school safety, fundraising, health and fitness, education and much more!

How can I find out if a specific company will be exhibiting at the national convention?
Check out the complete list of 2018 convention exhibitors.

When will the Exhibit Hall be open?
The Exhibit Hall is open the following two days:

  • Friday, June 22 from 11:00 a.m. - 4:15 p.m.
  • Saturday, June 23 from 10:15 a.m. - 2:00 p.m.

Where can I purchase official PTA merchandise during the convention?
The PTA Store, provided by ShopPTA.com, will be selling PTA merchandise in the Expo Hall.

What is offered at the National PTA Booth?
The National PTA Booth will be located in the heart and center of the Expo Hall. The PTA Booth offers a variety of ways to help you plan a successful PTA year, including a preview of the 2018 PTA Back-to-School Kit. Find the latest PTA leadership tips, and get answers to your questions about PTA membership materials, programs and legislative initiatives from knowledgeable, helpful national staff and leaders.

Registration Questions

How can I register for this year’s convention?
There are three ways to register:

  • Online in Advance (by credit card or purchase order (PO). It is quick, easy, and secure. Our online registration is now open. Online registrants paying by PO must register and submit payment by May 1, 2018. Plan ahead!

Plan to Pay by Purchase Order?
Please note: This option is only available online, and your registration and payment must be received by May 1, 2018 or your registration will be cancelled.

  • Mail in Advance (by check, money order, or credit card). Complete the registration form and mail it, postmarked by June 9, 2018, along with payment to:

2018 National PTA Convention & Expo
Showcare Event Solutions
1200 G Street NW
Suite 800
Washington, DC 20005-6705

  • Onsite (by check or credit card). Onsite registration begins Wednesday, June 20, 2018 at 9:00 a.m. in the Exhibit Hall foyer.

If I select to pay by purchase order online, how long will it take to receive the invoice so I can process my payment?
The invoice will be sent automatically with your email confirmation. Please make sure to reference registrant(s) name and order number(s) with payment by May 1, 2018. 

Can convention costs be covered by my PTA budget?
Convention registration fees and travel costs are legitimate expenses that can be included in your PTA budget. Many PTAs budget to attend convention every year. While other organizations charge thousands of dollars for a 4-day conference like ours—we keep registration fees low to allow as many PTA leaders as possible to attend. This is just one way National PTA invests in its members and volunteer leaders. By seeking sponsors and outside funding to defray the costs of convention, we can keep early registration fees as low as $250 per member (and as low as $190 if you register early with a group from your local unit).

What are this year’s registration rates?

 

Early-Bird
Jan 16 – Mar 5

Regular Rate
Mar 6–Jun 19
June 9, if by mail

On-site
Jun 20 – Jun 23

Member Full

$250

$325

$400

Member Full – Group
(3+ Members)

$190/person

$265/person

$340/person

Member One-Day

$175

$250

$325

Student w/ ID

$75

$85

$95

Non-member Full

$350

$425

$500

Non-member One-Day

$300

$375

$450

 

How do I register multiple attendees at one time?
You can register online for your whole group now!

Group Rate Discounts
PTA members can save $60 per person on registration rates when registering as a group. All 3 or more members must register at the same time to be considered a group.

When is the last day I can register and still receive the Advance Registration discount?
Registrations must be submitted online by midnight (EDT) June 19, 2018 or postmarked by June 9, 2018 to receive the advance registration discount. Any registration received after these deadlines, will either be charged the Onsite Rate.  

I’m a PTA MEMBER. How much will it cost members to attend this year’s convention?
If you are a member of a state or local PTA or a PTA National Supporting Member, you are entitled to the Member rates above. Your registration fee entitles you entrance into general meetings, workshops, Symposium, and the Expo Hall. Register online. 

I am NOT A MEMBER. Can I still attend the convention? If so, how much will it cost to attend as a nonmember?
National PTA welcomes non-PTA members to convention. If you are not a PTA member, you are entitled only to the Non-Member rates above. Your registration fee entitles you entrance into general meetings, workshops, Symposium, and the Expo Hall.

I’m a STUDENT. How much will it cost students to attend this year’s convention?
If you are a student with a valid, current student ID, you are entitled to the Student rates above. Your registration fee entitles you entrance into general meetings, workshops and the Expo Hall.

I have registered for this year’s convention. When and how will I receive my confirmation?
A registration confirmation email will be sent to you at the address provided immediately upon completion of your registration. Your confirmation email will include your registration receipt.

Registration Cancellation and Transfer Policy Questions

What is National PTA’s Registration cancellation and transfer policy for convention registrations and ticketed events?

Registration and Event Ticket Transfer Policy

If you complete your registration and later find that you cannot attend convention, but would like to transfer your registration and any purchased event tickets to someone who is not yet registered, you must request in writing, prior to June 1, 2018, that your registration be transferred to them. Event tickets may not be separated from the original Convention registration nor designated to be transferred to multiple attendees. “Ticketed event-only” registrations and associated tickets are not transferrable. No transfer requests will be accepted after June 1, 2018. All registration transfers will incur a $75 processing fee, payable at the time of your request by a credit card, or by check. If paying by check, the transfer will not be made until the check is received (check must be received by June 1, 2018). All requests must be submitted in writing via email at PTA@Showcare.com.

Make checks payable to National PTA and send to:

2018 National PTA Convention & Expo

Showcare Registration
1200 G Street NW
Suite 800
Washington, DC 20005-6705

Cancellation and Refund Policy

If you are unable to transfer your registration and need to cancel, you will need to make the request in writing. Event tickets are not cancellable and are not refundable, but are transferrable (see Event Ticket Transfer Policy). If your request is submitted by the refund deadline of May 11, 2018, you will receive a refund on the registration fee only, minus a $75 processing fee for each cancelled record. No refunds will be issued for cancellation requests received after May 11, 2018. All written requests must be submitted via email at PTA@Showcare.com. Credit cards will be refunded within one week of receipt of request. Checks will be issued in the name of the original payer. Please allow 6 weeks for refund checks to be issued.

If I lose my badge and event tickets is there a fee to reprint new ones?

Badge and Ticket Reprint Policy

Badges
Badges may be reprinted one time only, at a fee of $25, payable at the time of printing.

Event Tickets
Event tickets will not be reprinted. These tickets should be treated as cash and it is the attendee’s responsibility to ensure receipt of purchased tickets before leaving the onsite registration area.

Hotel & Travel Questions

Which hotel is the official Convention Hotel for this year’s convention? What is the cost per night and how do I book?
Special convention rates have been secured for the 2018 National PTA Convention & Expo attendees at our official convention hotels below:

National PTA Group Hotels and Rates: *The rates listed below do not include 14.75% plus $1.00 occupancy tax per room, per night.

Embassy Suites
Convention Center Boulevard 
New Orleans, LA 70130
June 21-24:

Double/Single/Triple/Quad Occupancy: $189*

Please use this link to book your reservation.

Hilton Garden Inn
1001 South Peters Street
New Orleans, LA 70130
June 21-24:

Double/Single/Triple/Quad Occupancy: $169*

Please use this link to book your reservation.

Omni Riverfront 
701 Convention Center Boulevard
New Orleans, LA 70130
June 21-24:

Double/Single/Triple/Quad Occupancy: $199*

Please use this link to book your reservation.

Hyatt Place 
Convention Center Boulevard 
New Orleans, LA 70130
June 21-24:          

Double/Single Occupancy: $169*
Triple Occupancy: $179
Quadruple Occupancy: $189

Please use this link to book your reservation.

Hampton Inn and Suites
1201 Convention Boulevard 
New Orleans, LA 70130
June 21-24:

Double/Single/Triple/Quad Occupancy: $189* 

Please use this link to book your reservation.

All Hotel room rates are based on availability. It is advised that reservations be made prior to the deadline May 29, 2018.

I need to change and/or cancel my hotel reservations—what do I do?

Cancellation Policy

Cancellations of reservations (must be made directly with the hotel) within 72 hours of arrival date or you will forfeiture one night room and tax.

How do I get from the Airport to the Hotel?

Airport Ground Transportation

Airport Shuttle New Orleans: 1-504-522-3500 or toll free 1-866-596-2699

Airport Shuttle New Orleans is the official ground transportation service at Louis Armstrong International Airport.

  • $24.00 one-way
  • $44.00 roundtrip
  • Gratuity is not included.

Super Shuttle: 1-800-258-3826.

  • $24.00 one-way
  • Gratuity is not included.

Does the National PTA have negotiated discounts for air travel?

Delta
Delta Airlines is pleased to offer discounts of 2% - 10% off published airfares. Book online via www.delta.com/meetings or call Delta Meeting Network Reservations at 800-328-1111 and provide the Meeting Code NMRJK.  For all tickets issued through Delta Meeting Network Reservations, there will be a $25 per ticket service fee collected.  This fee is subject to change without notice.  Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip.

United
United Airlines is pleased to offer discounts of 2% - 10% off published airfares.  Book online via www.united.com or call the United Reservations Meetings Desk at 800-426-1122 and provide the Z CodeZERE and the Agreement Code 428357. For all tickets issued through United Meetings Reservations Desk, there will be a $25 per ticket service fee collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip.

Special Needs Questions

If I have special needs, who can I contact?
If you have a condition which requires accommodations under the Americans with Disabilities Act, and you require accommodations at the event, please contact the National PTA Meetings Department at NPTAMeetings@PTA.org to describe the condition and the specific nature of the requested accommodations. National PTA will provide accommodations in accordance with law.

Policies

Do I need to bring an ID?

Photo Identification Policy

To verify pre-registered and onsite participants and provide a measure of security, National PTA requires attendees to present a government or school-issued Photo ID at registration to collect registration materials. Individuals are not permitted to pick up badges for other attendees, except for a parent or legal guardian picking up a badge for a child under the age of 13 who may not have a photo ID. In this case, the child must be present. In all other cases, access to the event may be denied if an approved form of identification cannot be produced.

What are the policies regarding cell phones, photography, live streaming and video recording?

Mobile Phone, Video Recording and Live Streaming Policies

Attendees are strictly prohibited from using mobile phones and/or tablet cameras, and all other audio and/or video recording devices during National PTA meeting sessions.  Recording and live streaming with any devices during National PTA sessions, meetings and workshops without prior written consent from National PTA is strictly prohibited. Video cameras and recording equipment, other than that approved by the president, shall not be permitted in the general meetings.   

Attendees may not take videos of speakers presenting. Attendees not adhering to this policy may be asked to leave the room and will be asked to delete all videos already taken; repeat offenders will be asked to leave the conference and no refunds will be granted. When you register, you are required to agree that you acknowledge and will adhere to this policy. Personal photography is permitted.

Cell Phone Policy

Talking on mobile phones is strictly prohibited during all National PTA Convention sessions, meetings and workshops. Cell phones should always be in silent mode during sessions, meetings and workshops to avoid disruption.

What is National PTA’s policy regarding equal opportunity and treatment at events?

Safe Meeting, Misconduct and Admission Policy

National PTA is a professional, not-for-profit association committed to providing valuable and safe conference and exhibition experiences. National PTA is dedicated to equal opportunity and treatment for all its members, meeting attendees, staff and service providers. Attendees are expected to be respectful to other attendees, National PTA staff, and service providers. Harassment and other misconduct will not be tolerated. National PTA, in its sole discretion, reserves the right to accept or decline an individual's registration for an event. Further, National PTA, reserves the right to prohibit entry or remove any individual whether registered or not, whether they are attendees, exhibitors, representatives or vendors, who in National PTA’s sole opinion are not, or whose conduct is not, in keeping with the character and purpose of the event. Without limiting the foregoing, National PTA reserves the right to confiscate badges/credentials, remove or refuse entry to any attendee, exhibitor, representative or vendor who has registered or gained access under false pretenses, provided false information, or for any other reason whatsoever that they deem is cause under the circumstances. In such a case, if any fees have been paid, no refunds will be given.