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National PTA 125th Anniversary Convention

Frequently Asked Questions (FAQs)


General Questions

When and where is this year's convention?

National PTA’s 125th Anniversary Convention will take place June 14-19, 2022, in National Harbor, Md., at the Gaylord National Resort and Convention Center, 201 Waterfront St., National Harbor, MD, 20745.

To celebrate this milestone anniversary, the convention will have a Virtual Education Experience (virtual workshops) June 14, a Hill Day Experience June 15, and much more. Check out the event schedule here.

Where is the host hotel?

Gaylord National Resort & Convention Center
201 Waterfront St.
National Harbor, MD 20745
Phone: (301) 965-4000

Who should attend convention?

We encourage PTA members, non-members, education professionals, community leaders and others interested in the education and well-being of children to register. A considerable number of the nation's most influential educational leaders, parents and experts are expected to be at convention.

What can I expect during my convention experience?

At the 125th Anniversary Convention, you will:

  • Hear from engaging keynote speakers
  • Advocate for our public policy priorities during your Hill Day Experience
  • Celebrate PTA’s history, legacy, achievements and future
  • Participate in interactive workshop sessions focused on advocacy, leadership and how to PTA
  • Visit the Experience Hall for a central place to meet, learn and make connections

What is the Hill Day Experience?

In honor of our association’s 125th anniversary and our legacy of child advocacy, we have reimagined our annual Legislative Conference (LegCon) to be part of the 125th Anniversary Convention. The convention’s Hill Day Experience (June 14-15) will prepare and energize you for a critical day of lobbying in meetings with your Members of Congress. Tuesday, June 14 will include a welcome reception, state breakouts and trainings on our legislative “ask.” Wednesday, June 15 will include a policy breakfast before we take it to the Hill for our meetings. Materials, talking points and other meeting assistance will be provided.

What is the Virtual Education Experience?

Virtual Education Experience will be available, starting June 14 and will feature six blocks of pre-recorded workshops that participants will register for separately. Featured topics include advocacy, running your PTA, membership development and more. Participants of these sessions will be able to stream the workshops with a live chat box discussion during the scheduled launch time. Select sessions during the week of convention will also be streamed live. Content will be available on-demand following the Virtual Education Experience for 90 days. Please note, registrants for the Virtual Education Experience will not have access to the in-person convention events. However, if you register for the in-person convention, you will have on-demand access to the Virtual Education Experience until September 16, 2022.

What dates should I book my travel to ensure that I will not miss any of the convention?

To experience it all, register for convention to gain access to the Virtual Education Experience content June 14, and if you intend to participate in the Hill Day Experience, plan to arrive Tuesday, June 14, in time for the kickoff Hill Day Experience welcome reception that evening. Otherwise, plan to arrive in time for the first activity at 3:30 p.m. EDT, Thursday, June 16 and depart after the conclusion of the convention at 10:30 a.m., Sunday, June 19. View the Schedule of Events here.

Will I be able to attend the convention virtually?

No. The 125th Anniversary Convention is an in-person event. However, accessibility is important to us at National PTA, and therefore we are pleased to offer some of our key educational content in a virtual format. This content—which we have named the Virtual Education Experience—features pre-recorded sessions that participants register for separately. Registrants for the Virtual Education Experience will not have access to the in-person convention events. However, if you register for the in-person convention, you will have on-demand access to the Virtual Education Experience until September 16, 2022.

Are there any COVID-19 requirements and/or protocols in-person attendees must comply with?

All registered participants, attendees, vendors and guests of the in-person National PTA 125th Anniversary Convention (Convention) in National Harbor, Md., are required to be “Up to Date” in their vaccinations against COVID-19* unless they are eligible for an exemption.**  This policy is for the safety and welfare of our attendees and based on guidance and recommendations issued by the Centers for Disease Control and Prevention (CDC) and other public health authorities and applies to all events and meetings from June 13-19, 2022.

All attendees (registrants, presenters, guests, sponsors, staff and vendors) will be required to provide proof that they are “Up to Date” in their vaccinations against COVID-19*. National PTA will be providing directions to attendees on how to submit proof of COVID-19 vaccination status closer to the start of Convention. Attendees will not be able to check-in and receive their badge without having submitted proof of their vaccination status as directed by National PTA prior to arrival at the event.

National PTA will communicate safety protocols prior to the Convention, e.g., masking, social distancing, etc. All participants must follow safety protocols and directives at all events and meetings. Further, all attendees will also be required to submit a Safety Information and Waiver Form which will be provided along with information on how to submit proof of vaccination status.

Thank you in advance for your cooperation and support of our efforts to create a safe experience for everyone.

*Up to date means a person has received all recommended COVID-19 vaccines, including any booster dose(s) when eligible. Please see the CDC website for additional information.

**To request an exemption from the COVID-19 vaccination requirement due to a health circumstance or sincerely held religious belief, please contact Safety@PTA.org to request the required form that will need to be completed. Individuals granted an exemption must provide proof electronically that they have tested negative for COVID-19 via a PCR COVID-19 test (verified by a healthcare provider) no more than 48 hours prior to arrival at the Gaylord.  Attendees will be responsible for arranging and paying for any such tests. 

What special activities/events an I attend at convention?

There are several events and activities that you can participate in during convention. Please note that some of the ticketed events are an additional charge. Your registration fee entitles you entrance into:

  • Virtual Education Experience
  • General Meetings
  • Workshops
  • Experience Hall
Any events which require additional fees are listed on the registration site. For those events, tickets are limited in quantity and must be purchased prior to your arrival to National Harbor. There will be no onsite ticket sales. Tickets for the following special events must be purchased by June 8, and will not be sold onsite at convention:

State Presidents’ Club Meeting and Reception (open to State Presidents Club members only)

Thursday, June 16, 5:00 p.m. – 6:30 p.m.
Tickets: $25 each

Endowment Luncheon, hosted by the Endowment Fund Trustees

Friday, June 17, 12:15 p.m. – 1:45 p.m.
Tickets: $60 each

125th Anniversary Dinner and Program, sponsored by AIM

Friday, June 17, 7:30 p.m. – 9:00 p.m. EST
Tickets: $55 per person

125th Anniversary Evening Celebration

Friday, June 17, 9:00 p.m. – 10:30 p.m.
No Cost: Open to All Attendees

What important registration deadlines should I put on my calendar?

  • April 15—Early Bird Rate ends, regular registration rate begins
  • May 31—Deadline to register to be considered for credentialing 
  • June 8—Deadline to purchase event tickets
  • June 15—Deadline for advance registration

I am a first-time convention attendee, what can I expect?

Whether you are looking for ways to diversify your PTA’s leadership, increase interest in local PTA events, find no-hassle fundraising ideas or increase and diversify your membership and volunteer leaders, National PTA’s Convention has opportunities for you to discover it all. We suggest that you attend the Convention Orientation, which will take place online during the week of Convention.

Will there be daycare offered at convention?

No. PTA does not provide daycare services at convention. Please contact the hotel to inquire about babysitting and children’s program services.

What happens at the general meetings?

General meetings are where delegates help National PTA conduct the business of the association. There will be five general meetings held during the convention week. All convention delegates attend these general meetings to vote on national resolutions, bylaws and election of the association’s officers, and board members. Special guest speakers, national announcements and award presentations also make these sessions memorable.


Voting Credentials Questions

Will I be able to vote?

All voting at the 125th Anniversary Convention will be during the in-person Convention. Registrants attending only the Virtual Education Experience are not eligible to be credentialed and to vote.

If you are not a member of National PTA Governance as defined in the National PTA Bylaws Article XII, in order to be eligible to vote during convention business and elections, a state PTA must select you as a voting delegate. You must fully complete your registration (including full payment) by midnight Eastern Daylight Time (EDT), May 31, 2022, to be considered for voting status. If you have questions about becoming a voting delegate, contact your state PTA. You will be notified on or about June 10, if you have been selected by a state PTA as a voting delegate. Only in-person attendees of the 125th Anniversary Convention can be credentialed and will be eligible to vote.

What is a delegate?

While anyone can attend and enjoy the National PTA 125th Anniversary Convention, only PTA members forming the voting body are able to vote during meetings and elections. National PTA Bylaws define the voting body as members of National PTA governance and representatives, referred to as delegates, selected by state PTAs. The potential number of delegates named by each state PTA is based on state PTA membership. If you have questions about becoming a delegate, please contact a state PTA office.

How do I get my voting credential card?

National PTA does not use credential cards. If you are part of the voting body, you will receive a voter’s badge and voting instruments when you check-in at convention.

I joined PTA as a National Supporting Member. Can I receive voting credentials?

In accordance with National PTA Bylaws, National Supporting Members may not be credentialed. If you would like the opportunity to be selected as a delegate, join a local or state PTA and seek voting delegate status from a state PTA.


Registration Questions

How can I register for this year's convention?

There are two ways to register:

Online in Advance (by credit card or purchase order (PO). It is quick, easy, and secure. Our online registration is now open. Online registrants paying by PO (Purchase Order) must register and submit payment to National PTA no later than April 22, 2022, therefore, plan ahead!
 
Planning to Pay by Purchase Order?
Please note: This option is only available online, and your registration and payment must be received at National PTA by April 22, 2022, or your registration will be cancelled.

Onsite (by check or credit card). Onsite registration begins Thursday, June 16, 2022, at 11:00 a.m. in the convention center.

If I elect to pay by purchase order online, how long will it take to receive the invoice so I can process my payment?

The invoice will be sent to you automatically upon completion of your registration. Be sure to reference each registrant’s name and order number(s) with your payment, which must be received by April 22, 2022.

What are this year's registration rates?  

The registration rates can be viewed here.

How do I register multiple attendees at once?

You can register your entire group online right here!

Group Rate Discounts

PTA members can save $70 per person on registration rates when registering as a group. A group consists of three or more individuals registering together at the same time.

When is the last day I can register and still receive the Advance Registration discount?

Registrations must be submitted online by midnight (EDT) June 15, 2022, to receive the advance registration discount. Any registration received after these deadlines, will be charged the onsite rate.

I am a PTA MEMBER. How much will it cost members to attend this year’s convention?

If you are a member of a state or local PTA or a PTA National Supporting Member, you are entitled to the Member rates above. Your in-person registration fee grants you entrance into general meetings, workshops, symposium, the Experience Hall, and all Virtual Education Experience content which will be available on National PTA’s platform until September 16, 2022.

I am NOT A MEMBER. Can I still attend the convention? If so, how much will it cost to attend as a non-member? 

National PTA welcomes non-PTA members to convention. If you are not a PTA member, you are only entitled to the Non-Member rates above, however, you may take advantage of Member rates by joining PTA here, as a National Supporting Member. Your in-person registration fee grants you entrance into general meetings, workshops, symposium, the Experience Hall and all Virtual Education Experience content which will be available on National PTA’s platform until September 16, 2022.

I am a STUDENT. How much will it cost students to attend this year’s convention?

If you are a full-time student with a valid, current student ID, you are entitled to the Student rates above. Your in-person registration fee grants you entrance into general meetings, workshops, symposium, the Experience Hall, and all Virtual Education Experience content which will be available on National PTA’s platform until September 16, 2022.

I have registered for this year’s convention. When and how will I receive my confirmation?

A registration confirmation email will be sent to you at the email address you provided, immediately upon completion of your registration. Your confirmation email will include your registration receipt


Registration Transfer Questions

What is National PTA’s Registration Transfer Process for convention registrations and ticketed events?

In-Person Convention, Hill Day Experience, and Ticketed Events: If you complete your registration and later find that you cannot attend the in-person convention, Hill Day Experience, or a ticketed event, but would like to transfer your registration and any purchased event tickets to someone who is not yet registered, you must request in writing, prior to April 22, 2022, that your registration be transferred to them. Event tickets may not be separated from the original Convention registration nor designated to be transferred to multiple attendees. “Ticketed event-only” registrations are not transferrable. No transfer requests will be accepted after April 22, 2022. All registration transfers will incur a $75 processing fee, payable at the time of the request, by a credit card, or by check. If paying by check, the transfer will not be made until the check is received (check must be received by April 22, 2022). All requests must be submitted in writing via email at PTA@Showcare.com.

Make checks payable to National PTA and send to:

National PTA Convention
c/o Showcare Event Solutions
1200 G Street NW, Suite 800
Washington, DC 20005-6705

Virtual Education Experience: Registrations for the Virtual Educational Experience are not transferrable. On-demand access to the Virtual Education Experience content will be available until September 16, 2022.


Registration Cancellation Questions

What is National PTA’s Registration cancellation process for convention registrations and ticketed events?

In-Person Convention, Hill Day Experience, and Ticketed Events: If you are unable to transfer your registration and need to cancel, you will need to make the request in writing. Event tickets are neither cancellable nor refundable. If your request is submitted by the refund deadline of April 22, 2022, you will receive a refund of the registration fee only, minus a $75 processing fee for each cancelled record. No refunds will be issued for cancellation requests received after April 22, 2022. All written requests must be submitted via email to: PTA@Showcare.com. Credit cards will be refunded within one week of receipt of requests. Please allow 6 weeks for refund checks to be issued. Checks will only be issued in the name of the original payer.

Virtual Education Experience: Registrations for the Virtual Education Experience are not refundable. On-demand access to the Virtual Education Experience content will be available until September 16, 2022.

Cancellation Requests Related to COVID-19

Individuals who have registered for National PTA in-person events from June 13-19, 2022 and are unable to participate in such events or meetings due to their own positive test for COVID-19 (PCR test dated 48 hours or less prior to the first event date and provided for verification) may be eligible for a refund of their registration fee. For more information, contact safety@PTA.org.

If I lose my badge and event tickets is there a fee to reprint new ones?

Badges may be reprinted one time only, at a fee of $25, payable at the time of printing.

Event Tickets will not be reprinted. They should be treated as cash, and it is an attendee’s responsibility to ensure receipt of purchased tickets before leaving the onsite registration area.


Convention COVID Protocols

Masks

The required use of masks is determined by CDC guidelines, which are linked to County-specific indicators. Currently, the Gaylord Hotel and Prince George’s County, where the Gaylord National Harbor is located, do not require masks indoors. Prince George’s County does, however, encourage the use of masks indoors. Consequently, masks are optional for all attendees. Masks will be available at registration if you request one. Attendees are encouraged to respect individual decision making with regard to masking.

As of June 1, 2022, the community levels in Prince George’s County, MD are rated “medium” according to the CDC web site (based on a low, medium, and high rating). More information on the CDC’s prevention guidelines, including the county level indicators, can be found on the CDC web site.

Social Distancing

Where possible, National PTA will provide extra seating if guests would prefer additional room to social distance in the General Meeting Room. Social distancing may not be possible in workshop meeting rooms and some events due to space constraints. Social distancing stickers will be available at registration if attendees would like to indicate that they prefer more distance when interacting.

Hand-sanitizer and Wipes

Hand-sanitizer and disinfectant wipes will be available at registration and other meeting locations.

COIVD Rapid Tests

A limited number of COVID antigen self-tests will be available on-site if an attendee is experiencing symptoms and would like to request a test. Please email Safety@pta.org or call or text (612) 429-8594 to request a self-test kit and one will be delivered to your room.

COVID Questions On-Site

For COVID-related questions while attending the National PTA Convention, please email Safety@pta.org or call or text (612) 429-8594 and a member of National PTA’s team will follow-up with you.

Nearby Medical Resources

Please reference the Convention FAQ for a list of local medical resources.


Medical Resources 

Gaylord National Harbor - Safety and Security Contact Information

Please contact Gaylord National® Safety Services for all medical or security issues at (301) 965-4500 or extension 333 on any hotel phone.

Hospitals

Inova Alexandria Hospital
4320 Seminary Road
Alexandria, VA 22304
(703) 504-3000
Distance Away: 7.5 miles

UM Capital Region Medical Center
901 Harry S. Truman Drive North
Largo, MD 20774
(240) 677-1000
Distance Away: 16 miles

Minute Clinic

CVS MinuteClinic
415 E Monroe Ave
Alexandria, VA 22301

Pharmacies

CVS Pharmacy Drug Store
162 Fleet Street
National Harbor, Maryland 20745
(301) 686-0248
Distance Away: 0.2 miles

CVS Pharmacy Drug Store (open 24 hours)
5101 Duke Street
Alexandria, Virginia 22301
(703) 823-7411
Distance Away: 7.84 miles


Hotel & Travel Questions

Which hotel is the official Convention Hotel for this year’s convention? What is the cost per night and how do I book?

Special convention rates have been negotiated by National PTA for the 125th Anniversary Convention attendees at our official convention hotel below:

National PTA Convention Hotel and Rate: *The rate listed below does not include 18% tax per room night.

Gaylord National Resort & Convention Center 
201 Waterfront St. 
National Harbor, MD 20745 
Single/Double occupancy rate: $239.00 plus tax per night  
Effective dates: June 12, 2022, through June 20, 2022 
Book using this link: https://book.passkey.com/go/nationalptaconvention
Phone: (301) 965-4000

All hotel room rates are subject to 18% hotel tax and are subject to availability. It is advised that reservations be made prior to the deadline of May 26, 2020.

I need to change and/or cancel my hotel reservations—what do I do?  

Cancellation of reservations must be made directly with the hotel, four days in advance of your check-in date or you will forfeit one night’s room and tax.  

How do I get from the Airport to the Hotel?  

There is no hotel shuttle between Reagan National Airport and Gaylord National. Taxi, Uber or other rideshare services are the recommended options for ground transportation to/from the airport.

Does the National PTA have negotiated discounts for air travel? 


Delta Airlines

Delta Airlines is offering discounts of 2-10% off published airfares on travel to all Washington, D.C. area airports, from June 10, 2022, to June 22, 2022. To receive your discount, book online at www.delta.com/meetingstravel. Enter your travel preferences along with your Meeting Code NMV7R in the appropriate spaces and proceed with your booking. You may also call Delta Meeting Network Reservations at (800) 328-1111 to book your travel. The Meeting Network Reservations Desk is open Monday through Friday, from 7:00 a.m. to 7:30 p.m. CT. You will need to provide the representative with Meeting Code NMV7R to receive your discount. There is no fee to book with a representative at Delta Meeting Network Reservations. 

United Airlines

United Airlines is offering discounts of 2-10% off published airfares on travel to all Washington, D.C. area airports, from June 10, 2022, to June 22, 2022. To receive your discount, book online at www.united.com/meetingtravel. Enter your combined “Z” code and Agreement Code ZKJD963679 and proceed with your booking. You may also call United Meetings Reservations at (800) 426-1122, to book your travel. You will need to provide the representative with “Z” Code ZKJD and Agreement Code 963679 to receive your discount. The Meetings Reservations Desk is open Monday – Friday, 8 a.m. – 10 p.m. Eastern Time and Saturday – Sunday, 8 a.m. – 6 p.m. Eastern Time. There is no fee to book with a representative at United Meetings Reservations.

What precautions should be taken to ensure safe travel amidst the ongoing COVID-19 pandemic?

Please refer to current CDC information regarding domestic travel during COVID-19.


Special Needs Questions

If I have special needs, who can I contact?

If you have a condition which requires accommodation(s) under the Americans with Disabilities Act, and you require such accommodation(s) at the event, please contact the National PTA Meetings Department at NPTAMeetings@PTA.org to describe the condition and your specific needs. National PTA will make appropriate arrangements for you, in accordance with the law.


Terms and Conditions

Do I need to bring an ID? 

To verify pre-registered and onsite participants and provide a measure of security, National PTA requires attendees to present a government or school-issued photo ID at registration to uplift registration materials. Individuals are not allowed to pick up badges for other attendees, except parents or legal guardians picking up badges for children under the age of 13 who may not have a photo ID. In which case, the child/children must be present. In all other cases, access to the event may be denied if an approved form of identification cannot be produced. In addition to photo ID, you may also be asked to show your PTA membership card during the registration process.

What are National PTA’s terms regarding equal opportunity and treatment at events?

National PTA is a professional, not-for-profit association committed to providing valuable and safe conference and exhibition experiences. National PTA is dedicated to equal opportunity and treatment for all its members, meeting attendees, staff, and service providers. Attendees are expected to be respectful to other attendees, National PTA staff, and service providers. Harassment and other misconduct will not be tolerated. National PTA, in its sole discretion, reserves the right to accept or decline an individual's registration for an event. Further, National PTA, reserves the right to prohibit entry or remove any individual whether registered or not, whether they are attendees, exhibitors, representatives, or vendors, who in National PTA’s sole opinion are not, or whose conduct is not, in keeping with the character and purpose of the event. Without limiting the foregoing, National PTA reserves the right to confiscate badges/credentials, remove or refuse entry to any attendee, exhibitor, representative or vendor who has registered or gained access under false pretenses, provided false information or for any other reason whatsoever that they deem is cause under the circumstances. In such a case, if any fees have been paid, no refunds will be given.


Questions About Your Registration?
Phone: (866) 614-5509 (toll-free U.S. & Canada) / (514) 380-5376 (International) 

Fax: (888) 289-9844 (toll-free U.S. & Canada) / (514) 289-9844 

E-mail: PTA@Showcare.com 

Mail:
National PTA Convention 
c/o Showcare Event Solutions 
1200 G Street NW, Suite 800 
Washington, DC 20005-6705