To start a PTA Reflections program in your school community, contact your State PTA for instructions and materials. Use the step-by-step Reflections Toolkit to guide your PTA/PTSA and make your Reflections program a success.
Step 1: Let's Get Started.
Walk through a step-by-step process for engaging students, parents and educators in Reflections while learning about resources and tools provided by your State PTA and National PTA.
- Watch the 2014 Reflections Training Video.
- Contact your State PTA for a Reflections Chair's Guide, state-specific dates, forms and additional information.
- Consider the National Standards for Family-School Partnerships to ensure your Reflections program meets its intended potential.
- Learn about Special Artist Resources to support learning with disabilities.
Step 2: Organize and Plan Your Program.
Recruit a committee/team of volunteers to assist with program tasks. Also recruit community arts professionals to review artwork and determine awards.
- Customize your check list to organize tasks and schedule deadlines.
- Consider these Volunteer Job Descriptions to help recruit volunteers with specific skills/interests.
Step 3: Promote Reflections to Students, School Personnel and the Community.
Share announcements widely using PTA, School and community communication channels. Be sure to include a deadline and drop off location as well as submission instructions.
- Consider these Tips for Promoting Reflections
- Distribute the 2014 posters/flyers or create your own using the Reflections Visual Standards & Logo.
- Posters and Flyers:
- Distribute the 2014 Student Entry Form & Rules provided by your State PTA.
- Reference the following rules for national qualification:
Step 4: Organize Artwork for Judging.
First, check-in entries and review artwork for qualification. Organize entries by division and category and assign them to a judge.
- Share this Information for Judges along with a copy of program rules.
- Instruct judges to complete their rankings on the Judging Scorecard (En Español). Conduct blind-judging and provide judges with the entry's artwork title and artist statement.
- Assign awards to all qualifying entries. Award levels may include: Award of Excellence, Award of Merit, Honorable Mention and Participant.
Step 5: Celebrate and Recognize Your Participants.
- Start with the Reflections Celebration Guide to help plan your event.
- Share the Media Advisory and Press Release with local media.
- Present the Certificate of Participation and other awards available at the PTA Store.
- Learn about State and National Awards and Recognition (En Español) opportunities.
Step 6: Wrap Up
- Be sure to thank school staff, community partners, PTA members and judges. Consider this template Thank-you Letter for Volunteers.
- Organize information to share with PTA and school leaders. Consider this Sample Program Evaluation to archive notes for next year.
- Report Participation (Contact State PTA for a PTA Registration Form)