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2017 National PTA Convention and Expo

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Info
Agenda
Speakers
Expo Hall
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Toolkit

Info - 2017 National PTA Convention & Expo

Frequently Asked Questions (FAQ) 

General Questions

When and where is this year's convention?

The 2017 National PTA Convention & Expo will be Thursday, June 22 to Sunday, June 25 in Las Vegas.

Who should attend convention?

Over 1,500 of the nation's most influential leaders in education, as well as parents and experts will be at convention. Registration is open to PTA members, nonmembers and any professional interested in the education and well-being of children.

Where are the host hotels?

Paris Las Vegas
3655 Las Vegas Boulevard South
Las Vegas, NV 89109
(877) 796-2096

Bally’s Las Vegas

3645 Las Vegas Boulevard South
Las Vegas, NV 89109
(877) 603-4390

What is the schedule for convention?

View the agenda. The schedule is tentative and is subject to change.

What dates should I book my travel to ensure that I won’t miss any of the Convention? 
Plan to arrive Wednesday night and you can experience it all! Convention activities start Thursday, June 22 at 8:00 a.m. and conclude by 10:00 a.m. Sunday, June 25 after the closing general meeting.

What can I expect if I attend convention?

At Win with PTA ... 2017 National PTA Convention & Expo, you will:

  • Get winning ideas to use at school and at home.
  • Be inspired by speakers with winning strategies for success.
  • Learn winning solutions to challenges PTAs face every day.
  • Enjoy winning performances at our awards ceremony.
  • Network with the best in the industry through meetups and other sessions.

Are there any special activities or events that I will be able to participate in while at the convention? 

There are several events and special activities that you may choose to participate in during convention. Please note that some of the ticketed events are an additional charge. Your registration fee entitles you entrance into:

  • General Meetings
  • Workshops
  • Symposium
  • Expo Hall
  • Coaching Sessions
  • Meetups

All of the events that require additional fees are included on your registration form. For these events, tickets are limited in quantity and it is required that you purchase these tickets in advance of your arrival in Las Vegas. Tickets for special events will not be sold onsite at convention.

Endowment Luncheon
Friday, June 23, 11:30 a.m. - 12:45 p.m.
Tickets: $45 each

Diversity and Inclusion Breakfast
Saturday, June 24, 7:30 a.m. - 9:00 a.m.
Tickets: $35 each

National PTA Awards and Reflections Celebration Dinner
Saturday, June 24, 7:00 p.m. - 9:30 p.m.
Tickets Price:
$100 Reserved
$65 Non-Reserved
$45 Kids meal available for children 18 years and under

I am a first-time convention attendee, what can I expect?
Whether you are looking for ways to diversify your PTA’s leadership, increase interest in local PTA events, find no-hassle fundraising ideas or involve more dads, the 2017 National PTA Convention & Expo has opportunities for you to discover it all.

Will I have any free time during the convention to explore the city?
We built the schedule so that most evenings are on your own to explore Las Vegas. 

Las Vegas is a great destination, loaded with live entertainment, great food and shopping. View all the things to do in Las Vegas.

Will there be daycare offered at convention?
PTA does not provide daycare services at convention. Please contact the hotel to inquire about babysitting and children’s program services.

Who are the Keynote Speakers at this year’s convention?
View Convention Speakers section for the list of speakers for convention.

What happens at the general meetings?
General meetings are where delegates help National PTA conduct the business of the association. There will be seven general meetings held during the convention week. All convention delegates attend these general meetings to vote on national resolutions, bylaws and the election of the association’s officers, board and committee members. Special guest speakers, national announcements and award presentations also make these sessions memorable.

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Voting Credentials Questions

Why Electronic Voting?
Electronic voting streamlines and simplifies the voting process.

If you are selected as a voting delegate from your state or National PTA to vote at convention, you will be issued two items when you check in at registration: a keypad card and a voting card. You will exchange the keypad card for a keypad electronic device as you enter general sessions. Operation of the device and instruction on how to vote during business sessions and elections will be given by the presiding officer during the general meetings. The other card—the voting card—will be used for some simple votes at the discretion of the presiding officer. Remember to have both cards with you as you enter general meetings.

What is a “voting delegate”?
While anyone can attend and enjoy the 2017 National PTA Convention & Expo, only voting delegates have the ability to vote during business sessions and elections. National PTA Bylaws define the voting delegate body. Some voting delegates are named directly from National PTA by virtue of their position in the National PTA governance structure. However, most voting delegates are named by state PTAs in accordance with state PTA bylaws and policies. Only PTA members can vote during convention. Members who are interested in becoming a voting delegate should contact their state PTA office to inquire about receiving voting credentials.

How many voting delegates are allowed from each state?
The number of voting delegates is based on state membership and delegates are selected in accordance with the bylaws of each state PTA. Contact your state office to inquire about receiving voting credentials.

How do I get my voting credential card?
There are no credential cards. Upon registration, you will be told if you have been given voting delegate status. If you receive this status, you will be issued voting cards at the credential desk located in the registration area. If you do not have the status and wish to vote, the credential desk staff will explain the process for gaining voting delegate status onsite. Please be sure to carry your PTA membership card to identify you as a member.

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Exhibit Questions

What can I expect when attending the Expo at this year’s convention?
You’ll be able to explore more than 120 exhibits from companies and nonprofit organizations providing products and services for PTAs and schools. Find the latest information and ideas on child and school safety, fundraising, health and fitness, education and much more!

How can I find out if a specific company will be exhibiting at the national convention?
Check out the complete list of 2017 convention exhibitors.

When will the Exhibit Hall be open?
The Exhibit Hall is open the following two days:

  • Friday, June 23 from 10:30 a.m. - 4:45 p.m.
  • Saturday, June 24 from 11:00 a.m. - 4:30 p.m.

Q: Where can I purchase official PTA merchandise during the convention?
The PTA Store, provided by ShopPTA.com, will be selling PTA merchandise in Champagne Ballroom where National PTA Registration is located.

Q: What is offered at the National PTA Booth?
The National PTA Booth will be located in the heart and center of the Expo Hall. The PTA Booth offers a variety of ways to help you plan a successful PTA year, including a preview of the 2017 PTA Back-to-School Kit. Find the latest PTA leadership tips, and get answers to your questions about PTA membership materials, programs and legislative initiatives from knowledgeable, helpful national staff and leaders.

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Registration Questions 

How can I register for this year’s convention?
There are three ways to register:

  1. Online in Advance (by credit card or purchase order (PO). It is quick, easy, and secure. Our online registration is now open. Online registrants paying by PO must register and submit payment by May 1, 2017. Plan ahead!

    Plan to Pay by Purchase Order?
    Please note: This option is only available online, and your registration and payment must be received by May 1, 2017 or your registration will be cancelled. 

  2. Mail in Advance (by check, money order, or credit card). Complete the registration form and mail it, postmarked by June 9, 2017, along with payment to:

    2017 National PTA Convention & Expo
    Showcare Event Solutions
    1200 G Street NW
    Suite 800
    Washington, DC 20005-6705

  3. Onsite (by check or credit card). Onsite registration begins Wednesday, June 21, 2017 at 9:00 a.m. in the Champagne Ballroom I.

If I select to pay by purchase order online, how long will it take to receive the invoice so I can process my payment?
The invoice will be sent automatically with your email confirmation. Please make sure to reference registrant(s) name and order number(s) with payment by May 1, 2017. 

Can convention costs be covered by my PTA budget?
Convention registration fees and travel costs are legitimate expenses that can be included in your PTA budget. Many PTAs budget to attend convention every year. While other organizations charge thousands of dollars for a 4-day conference like ours—we keep registration fees low to allow as many PTA leaders as possible to attend. This is just one way National PTA invests in its members and volunteer leaders. By seeking sponsors and outside funding to defray the costs of convention, we can keep early registration fees as low as $250 per member (and as low as $190 if you register early with a group from your local unit).

What are this year’s registration rates?

 

Early-Bird
Jan 9 – Mar 5

Regular Rate
Mar 6  Jun 20
June 16, if by mail

OnSite
Jun 21 – Jun 25

Member Full $250 $325 $400
Member Full – Group
(3+ Members) 
$190 $265 $340
Member One-Day $175 $250 $325
Student w/ ID $75 $85 $95
Non-member Full $350 $425 $500
Non-member One-Day $300 $375 $450

How do I register multiple attendees at one time?
You can register online for your whole group now!

Group Rate Discounts
Save $60 on registration rates when registering as a group. 3 or more MEMBERS must register at the same time to be considered a group.

When is the last day I can register and still receive the Advance Registration discount?
Registrations must be submitted online by midnight (EDT) June 20, 2017 or postmarked by June 9, 2017 to receive the advance registration discount. Any registration received after these deadlines, will either be charged the Onsite Rate (online) or be returned (mailed, and registration must then take place onsite at the Onsite Rate).

I’m a PTA MEMBER. How much will it cost members to attend this year’s convention?
If you are a member or join as a National PTA member, you are entitled to the Member rates above. Your registration fee entitles you entrance into general meetings, workshops, Symposium, Coaching Sessions, Meetups and the Expo Hall. Register online.

I am NOT A MEMBER. Can I still attend the convention? If so, how much will it cost to attend as a nonmember?
National PTA welcomes non-PTA members to convention. If you are not a PTA member, you are entitled only to the Non-Member rates above. Your registration fee entitles you entrance into general meetings, workshops, Symposium, Coaching Sessions, Meetups and the Expo Hall.

I’m a STUDENT. How much will it cost students to attend this year’s convention?
If you are a student with a valid, current student ID, you are entitled to the Student rates above. Your registration fee entitles you entrance into general meetings, workshops and the Expo Hall.

I have registered for this year’s convention. When and how will I receive my confirmation?
A registration confirmation email will be sent to you at the address provided immediately upon completion of your registration. Your confirmation email will include your registration receipt. 

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Registration Confirmation Questions

I have registered for this year’s convention. When and how will I receive my confirmation?
A registration confirmation email will be sent to you at the address provided immediately upon completion of your registration. Your confirmation email will include your registration receipt.

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Registration Cancellation and Transfer Policy Questions

What is National PTA’s Registration cancellation and transfer policy for convention registrations and ticketed events?

Registration and Event Ticket Transfer Policy
If you complete your registration and later find that you cannot attend convention, but would like to transfer your registration and any purchased event tickets to someone who is not yet registered, you must request in writing, prior to June 1, 2017, that your registration be transferred to them. Event tickets may not be separated from the original Convention registration nor designated to be transferred to multiple attendees. “Ticketed event-only” registrations and associated tickets are not transferrable. No transfer requests will be accepted after June 1, 2017. All registration transfers will incur a $75 processing fee, payable at the time of your request by a credit card, or by check. If paying by check, the transfer will not be made until the check is received (check must be received by June 1). All requests must be submitted in writing via email at PTA@Showcare.com.

Make checks payable to National PTA and send to:

Showcare Registration
1200 G Street NW
Suite 800
Washington, DC 20005-6705

Cancellation and Refund Policy
If you are unable to transfer your registration and need to cancel, you will need to make the request in writing. Event tickets are not cancellable and are not refundable, but are transferrable (see Event Ticket Transfer Policy). If your request is submitted by the refund deadline of May 11, 2017, you will receive a refund on the registration fee only, minus a $75 processing fee for each cancelled record. No refunds will be issued for cancellation requests received after May 11, 2017. All written requests must be submitted via email at PTA@Showcare.com. Credit cards will be refunded within one week of receipt of request. Checks will be issued in the name of the original payer. Please allow 6 weeks for refund checks to be issued.

If I lose my badge and event tickets is there a fee to reprint new ones?

Badge and Ticket Reprint Policy

Badges
Badges may be reprinted one time only, at a fee of $25, payable at the time of printing. No badges will be printed any additional times.

Event Tickets
Tickets will not be reprinted. They should be treated as cash and it is the attendee’s responsibility to ensure receipt of purchased tickets before leaving the onsite registration area.

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Hotel & Travel Questions

Which hotel is the official Convention Hotel for this year’s convention? What is cost per night and how do I book?
Special convention rates have been secured for the 2017 National PTA Convention & Expo attendees at our official convention hotels below:

Paris Las Vegas
3655 Las Vegas Blvd., South
Las Vegas, NV 89109
(877) 796-2096

Bally’s Las Vegas
3645 Las Vegas Boulevard South
Las Vegas, NV 89109
(877) 603-4390

National PTA Group Rates: * single/double/triple/quad

June 19-22 and June 25-26: $139*
June 23 and 24: $169*

*The rates listed above do not include a daily resort fee of $29 and 12% state and local taxes. Please use this link to book your reservation.

Resort fees include:

  • Unlimited local phone calls (no long distance or international calls)
  • Two guest admissions per day to the Fitness Center (does not include use of the spa)
  • In-Room Internet access to include two devices per room per day (property-wide and inter-property roaming available at that property for an additional fee.)

Hotel room rates are based on availability. It is advised that reservations be made prior to the deadline May 29, 2017. The Paris Las Vegas is located approximately 20 minutes away from McCarran International Airport (LAS).

I need to change and/or cancel my hotel reservations—What do I do?


Cancellation Policy
Cancellations of reservations (must be made directly with the hotel) within 72 hours of arrival date or you will forfeiture one night room and tax.

How do I get from the Airport to the Hotel?

We encourage you to make your airport transfer arrangements through:

Bell Trans Shuttle (800) 274-7433

The convention hotel’s preferred shuttle service to/from McCarran International Airport (LAS) is Bell Trans Shuttle service located at Terminal 1 Baggage Claim Door #9.

Fare Per Adult: $7 (one-way), $14 (round trip)

All prices are approximate and subject to change

Does the National PTA have negotiated discounts for air travel?

Delta
Delta Air Lines is pleased to offer a special 2-10% off published airfares for the 2017 National PTA Convention & Expo attendees.

To take advantage of these discounts, follow these steps:

Book online at Delta.com/Meetings or call Delta Meeting Network Reservations at (800) 328-1111 and provide the Meeting Code NMPL2. For all tickets issued through Delta Meeting Network Reservations, there will be a $25 per ticket service fee collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip.

United

United Airlines is pleased to offer discounts of 2-10% off published fares. Book online via United.com or call the United Reservations Meetings Desk at (800) 426-1122 and provide the Z Code ZXWJ and Agreement Code 663170. For all tickets issued through United Meetings Reservations Desk, there will be a $25 per ticket service fee collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip.

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Special Needs Questions

If I have special needs, who can I contact?
If you have a condition which requires accommodations under the Americans with Disabilities Act, and you require accommodations at the event, please contact the National PTA Meetings Department at NPTAMeetings@PTA.org to describe the condition and the specific nature of the requested accommodations. National PTA will provide accommodations in accordance with law.

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Policies

Do I need to bring an ID?

Photo Identification Policy
To verify pre-registered and onsite participants and provide a measure of security, National PTA requires attendees to present a government or school-issued Photo ID at registration to collect registration materials. Individuals are not permitted to pick up badges for attendees other than themselves. The only exception to this, is a parent or legal guardian picking up a badge for a child under the age of 13 who may not have a photo ID. In this case, the child must be present. In all other cases, access to the event may be denied if an approved form of identification is not able to be produced.

What are the policies regarding cell phones, photography, live streaming and video recording?

Cell Phone Policy
Cell phones should always be in silent mode during sessions, meetings and workshops to avoid disruption.  Talking on cell phones is strictly prohibited during all sessions, meetings and workshops.

Video Recording and Live Streaming Policy
Attendees are strictly prohibited from using cell phone and/or tablet cameras to record audio or video and all other audio or video recording devices during the business portion of meetings.

Still Photography
Still photography for personal use is permitted.

Attendees not adhering to this policy will be asked to leave the room and delete all audio or video recordings already taken.  Repeat occurrence will result in immediate removal and no access for the duration of convention.  No refunds will be granted.

What is National PTA’s policy regarding equal opportunity and treatment at events?

Safe Meeting, Misconduct and Admission Policy

National PTA is a professional, not-for-profit association committed to providing valuable and safe conference and exhibition experiences. National PTA is dedicated to equal opportunity and treatment for all its members, meeting attendees, staff and service providers. Attendees are expected to be respectful to other attendees, National PTA staff, and service providers. Harassment and other misconduct will not be tolerated. National PTA, in its sole discretion, reserves the right to accept or decline an individual's registration for an event. Further, National PTA, reserves the right to prohibit entry or remove any individual whether registered or not, whether they are attendees, exhibitors, representatives or vendors, who in National PTA’s sole opinion are not, or whose conduct is not, in keeping with the character and purpose of the event. Without limiting the foregoing, National PTA reserves the right to confiscate badges/credentials, remove or refuse entry to any attendee, exhibitor, representative or vendor who has registered or gained access under false pretenses, provided false information, or for any other reason whatsoever that they deem is cause under the circumstances. In such a case, if any fees have been paid, no refunds will be given.

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